The product
Applications prepared. Exceptions surfaced. Decisions yours.
One system for the whole registration: what an owner sends you, what is checked before you see it, what your registrars decide, and the register it all writes to.
Email becomes a file, not a to-do.
- It reads
- The email thread and its attachments, from contacts the registry already knows. An unknown sender is quarantined rather than read into a file.
- It proposes
- An application, with the vessel, the owner, what the letter asked for and what is still missing — plus anything it refused to act on, such as a mail instructing it to waive a fee.
- You decide
- A person, who accepts the file or turns it away. Until then nothing exists on the register.
New work, already organised
Digital and email intake meet in one controlled queue.
MV Northstar — initial registration
Known contact
Oceanic Management — 7 attachments
Known contact
Unknown sender — vessel documents
Unknown
Nothing files itself. An officer confirms the proposal.
Your checklist, proposed for you.
- It reads
- Your catalogue, and the facts of this vessel and this transaction — flag, type, tonnage, the parties involved.
- It proposes
- The checklist this file should carry, drawn from your own requirements and your own conditions.
- You decide
- An officer confirms the checklist before it reaches the applicant. Your rules decide what is on it; the agent only decides what to suggest.
Checklist proposal
Built from this transaction, this vessel and the registry catalogue.
A certificate for the wrong ship is caught before the file is opened.
- It reads
- Each document as it lands: type, issuer, dates, tonnage, class, official number, IMO — against the register, and against the other documents on the file.
- It proposes
- A finding beside the document, stating what it read and what it compared. A disagreement between two documents is raised as its own notice, because the register cannot settle it.
- You decide
- A registrar, who can overrule any finding in one click. A wrong reading costs somebody a document they would have read anyway.
Document reading
Findings stay beside the file and name their source.
Vessel
MV Northstar
IMO number
9876543
Official number
Not stated
Expiry
18 Sep 2027
Nothing waits silently, and nothing is chased by hand.
- It reads
- What every file in flight is waiting on, and how long it has been waiting.
- It proposes
- The next action on each file, the chase that has come due, and the words for it — drafted from the findings rather than typed again.
- You decide
- Your team, who decide what is sent and when. Nothing leaves the registry unread.
Work stays in motion
One file, routed across the registry without losing the thread.
Passed
2 outstanding
In progress
Ready
Draft follow-up
Two legal documents remain outstanding. A reminder is prepared for officer review.
The file arrives decision-ready, and the decision is yours.
- It reads
- The completed file: what cleared, what was waived, who signed off and when.
- It proposes
- A decision-ready file, with the certificate assembled and the register entry prepared.
- You decide
- Only an authorised officer issues the flag. The certificate is generated in the same act that updates the register.
Decision-ready registration
Evidence, sign-off and history arrive together at the final gate.
Application accepted
Recorded on the audit timeline
Checklist confirmed
Recorded on the audit timeline
All divisions passed
Recorded on the audit timeline
Officer decision
Awaiting authorised officer
Inside the register
Five modules. One register.
Open any one of them. Everything inside is already built, and all of it writes to the same book.
[01]Registration
Allof your transaction types
Every transaction type a registry runs — initial registration, both reflaggings, re-registration, bareboat in and out, laid-up, under construction, name change, deletion — and the ones a registry adds for itself.
- Initial registration
- Reflagging — new owner
- Reflagging — same owner
- Re-registration
- Bareboat charter — in
- Bareboat charter — out
- Laid-up
- Under construction
- Name change
- Deletion
[02]Compliance
2sanctions lists, every name on the file
Every name on a file screened against the OFAC and UK sanctions lists, by name and by IMO number. Flagged for a person to clear, with the reason recorded.
- OFAC list
- UK sanctions list
- By name
- By IMO number
- Cleared by a person, reason recorded
[03]Technical
5cross-checks on every document
Documents read and cross-checked: expiry, tonnage, class, official number, IMO. Discrepancies raised before a registrar opens the file.
- Expiry
- Tonnage
- Class
- Official number
- IMO number
[04]The register
3books, one record
Mortgages recorded with their own minute and sequence, priority derived from the book itself. Seafarers, their documents and their endorsements. Certificates generated at the moment of registration.
- Mortgages
- Minute and sequence
- Priority from the book itself
- Seafarers
- Endorsements
- Certificates at the moment of registration
[05]Your catalogue
Yours — changed by you, applied for you
Your requirements, your conditions, your fees. Changed by you, applied to every future application automatically.
- Requirements
- Conditions
- Fees
- Spreadsheet import
- Applied to every future application
And the owner's side
The same file, from the other end.
An owner does not receive a list of requirements by email and retype them into a form. They see your checklist — one obligation at a time, in your words, with each document read before it reaches you.
What the owner sees
Saint Brendan Ship RegistryRequirementsWhat your registrar sees
See it running
On your own requirements.
Bring your checklist and one real file. We load it and show you the same walk the recording takes — against your rules rather than ours. Ask for the written security summary at the same time, and we will send it.